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Privacy Notice

Last updated: 10 October 2026
 

1. Who I am


I'm Dr Malaika Sarco-Thomas, founder of Movement Matters and an Embodied Fitness Expert. I provide individual coaching and educational guidance to help women aged 35 and over support their health, movement, lifestyle and experience of motherhood.
 

For the purposes of applicable data protection laws, I am responsible for deciding how and why your personal information is used.

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Contact: malaika@movementmatters.life
Website: https://movementmatters.life


2. What information I collect


Depending on how you interact with me, I may collect:
 

  • Contact information: your name, email address and any contact details you choose to provide.

  • Lifestyle information: your daily habits, diet, physical activity, sleep, stress and personal goals.

  • Health information: relevant symptoms, health conditions, injuries, reproductive health, fertility goals, pregnancy or postnatal circumstances, where you choose to share them.

  • Coaching information: questionnaire responses, consultation notes, progress updates and communications relating to your coaching.

  • Payment and booking information: details needed to manage bookings, payments and our professional relationship. Payment card details may be handled directly by the relevant payment provider.
     

Please share only information that is relevant to your goals and the support you are seeking.


3. How I use your information


I use your information to:
 

  • Prepare for and deliver consultations and coaching sessions.

  • Understand your goals, circumstances and relevant lifestyle factors.

  • Provide appropriate educational guidance on movement, nutrition and behaviour.

  • Communicate with you about appointments and your coaching.

  • Process payments, manage records and meet applicable legal obligations.

  • Protect the security of my services and respond to enquiries.


I will not use your health or fertility information for unrelated marketing purposes.


4. Sensitive health information


Health and fertility information receives additional protection under UK and EU data protection laws.
 

Where I collect this information, I will identify and document an appropriate lawful basis and any additional condition required to process sensitive information.
 

Where explicit consent is the appropriate condition, I will ask for it separately and clearly before processing your health information. You may withdraw that consent at any time, although this will not affect processing that has already taken place lawfully.


You can leave optional questions unanswered. However, if certain information is necessary to provide a particular service safely and appropriately, I may need to explain the limitations of proceeding without it.


5. How I share your information


I do not sell your personal information.


I may use trusted service providers to operate my business, such as providers of email, online forms, video calls, scheduling, payment processing and secure data storage.


These providers may process information on my behalf under their own applicable terms and privacy arrangements. Where required, I take appropriate steps to ensure that personal information is protected.


I may also disclose information where required by law or where necessary to establish, exercise or defend legal claims.


I do not routinely share your individual health or fertility information with other coaches, advertisers or unrelated third parties.


6. International data transfers


Because I work with clients internationally and may use service providers based in different countries, your information may be processed or stored outside the country where you live.


Where UK or EU data protection law applies, I will use an appropriate transfer mechanism and safeguards where required by law.


7. How I protect your information


I take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.


Access to client information is restricted to what is necessary for my work. However, no online service or method of electronic storage can be guaranteed to be completely secure.


Please avoid sending unnecessary sensitive information through ordinary email or other channels that may not be appropriate for confidential health information.


8. How long I keep your information

 

I retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing coaching, maintaining appropriate records and meeting legal obligations.


Retention periods vary depending on the type of information and the circumstances, but are normally a maximum of three years. When information is no longer needed, I will securely delete it or anonymise it where appropriate, unless I am legally required or permitted to retain it.


9. Your privacy rights


Depending on where you live and which laws apply, you may have the right to:
 

  • Request access to the personal information I hold about you.

  • Ask me to correct inaccurate or incomplete information.

  • Request deletion of your information in certain circumstances.

  • Ask me to restrict or object to certain processing.

  • Request a copy of certain information in a portable format.

  • Withdraw consent where processing is based on consent.

  • Complain to the relevant data protection authority.
     

To exercise your rights, contact me at malaika@movementmatters.life.
I may need to verify your identity before responding.
 

In the UK, you can contact the Information Commissioner's Office at https://ico.org.uk. If you are in the EU, you may contact your national data protection authority.


10. Cookies and website analytics


My website or the services embedded in it may use cookies or similar technologies. The types of technologies used and the choices available to you depend on the services in operation.


Where required, I will seek consent before using non-essential cookies or similar technologies. Please consult the cookie information provided on my website for details of the technologies actually in use.


11. Children's information


My individual coaching services described in this notice are intended for adults. Please do not submit personal or health information about a child unless it is genuinely necessary for an agreed service and you are legally authorised to provide it.


12. Changes to this notice


I may update this notice when my services, technology or legal obligations change. The latest version will be published on my website, with the date of the most recent update shown at the top.
 

13. Contact me


If you have questions about this notice or how your information is handled, please contact:

Dr Malaika Sarco-Thomas
Movement Matters
Email: malaika@movementmatters.life
Website: https://movementmatters.life

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